TERMS AND CONDITIONS

1. All bookings are subject to availability.
2. You will receive a written confirmation of your booking, or an SMS if you have not provided
an email address. An invoice will accompany or follow this confirmation.
3. Full payment is due strictly 24 hours prior to departure, or before commencement of the
service on short notice bookings.
4. Method of payment via direct bank transfer (details can be found on our invoices) 
5. We regret that we don’t accept any cash or cheques.
6. All prices exclude any parking related costs that might occur should a client request a driver to wait.
7. Rates are quoted in South African Rand (ZAR) and are valid strictly only for 7 days from date of issue.
8. We reserve the right to take immediate legal action should payment not be received timeously.
9. Kindly note that we cannot dispatch a vehicle without a pre-payment, and the proof of payment should be sent to benafricatours@gmail.com .Note that our office hours are from 08h00 to 19h00 daily and the aforementioned proof of payment should reach us during these hours, particularly on short notice bookings.
10. Prices are subject to change without notice.
Cancellations and Refunds
1. We have a 24 hour cancellation period and for any transfer not cancelled or changed in writing 24 hours before the reserved time, a full cancellation fee will be charged.
2. Refunds will be paid as follows:
a. 0 – 1 day prior to departure – No refund will be paid
b. 2 – 5 days prior to departure – a 50% refund will be paid
c. 5 or more days prior to departure – a full refund will be paid
3. All cancellations to be in writing via email to benafricatours@gmail.com

No-shows and punctuality
1. It is the responsibility of the client to ensure that sufficient time is allowed to arrive at their destination.
2. In the case of a no-show, the full booking fee will be charged, and we reserve the right to take immediate legal action should payment not be received.
3. The driver WILL depart the collection point 15 minutes after the scheduled collection time,except in the case of airport collections where we are aware of the time taken to clear customs and/or collect luggage, and when flights are delayed. Please be considerate of the fact that our drivers work on a fixed schedule, and delays will affect other paying clients.
4. You hereby acknowledge that if (and only if) our schedule allows the driver to wait longerthan 15 minutes, you will be charged R260 per hour or part thereof for waiting time.
5. We request that you contact us telephonically in case of change in flight plans (diverted,cancelled or indefinitely delayed flights). Please keep our contact number at hand –072-936-2000
6. If a flight is delayed, we will endeavour to monitor the situation and accommodate the change,as we are dependant on information provided to us by the Airport Company of South Africa(ACSA). However, we will not be held liable for delays caused should ACSA provide us with erroneous information.
7. Unforeseen circumstances may delay our service. We request that clients wait 15 minutes
after the scheduled collection time before making alternative arrangements. If your driver is
late for your collection by more than 30 minutes, you will not be charged for the transfer.
8. NB: Please ensure that we have a mobile number of the passenger(s) so that we can liaise
with them should we be unexpectedly delayed.
9. As much as we pride ourselves on our reliability and punctuality, unforeseen circumstances may delay or cancel our service without prior notice. Ben Africa Tours, their employers, agents associates and any other person indirectly in the employ or service of Ben Africa Tours not be liable for any loss, damage, injury, accident, death, delay or inconvenience to any person or their belongings.Ben Africa Tours reserves the right to refuse to undertake the conveyance of any passengers.
10. There will be no refunds or compensation for entertainment or air-conditioning system failure
11. NB: Any changes to your itinerary or route, or any new / extra bookings must be made with Ben Africa Tours and not directly with the driver.
12. If a passenger fails to join a transfer no refund or rebate will be made.
Luggage
1. Passengers are allowed to take onto a service one medium sized suitcase or rucksack, and one small item of ‘hand luggage’ with exception of a passenger with a wheelchair (must beconveyed to booking agent at time of booking). We shall have no obligation to carry luggage in excess of the permitted amount (as per standard airline regulations).
2. Passengers should carry their own personal luggage to the vehicles’ luggage compartment.Unaccompanied luggage will not be carried for safety reasons.
3. Cape Town Group carries no responsibility for loss or damage to a passenger's luggage or personal belongings. We recommend that you take out travel insurance from a reputable insurer against all usual and normal risks of loss or damage.
4. Cape Town Group will not be held liable for any incidents whatsoever, to your personal items or luggage.
Health and Safety
1. The driver has the right to refuse any client who in his/her opinion is a danger to the driver,vehicle or the other passengers.
2. In the interest of Health and Safety,Ben Africa Tours  reserves the right to refuse admission to any of our services where it may hinder the health and safety of fellow passengers.
3. Smoking and the consumption of alcoholic beverages, or excessive intoxication by use of alcohol or drugs is NOT permitted in  our vehicles under any circumstances and passengers will be refused boarding at the sole discretion of the driver. In the event of the passenger being refused boarding, the passenger will forfeit any right to a refund or compensation. Note that any open alcoholic beverages are forbidden by law in any vehicle.
4. You will be held fully responsible for valet and/or repair fees should you / your clients sully or damage our vehicles.
5. No animals will be carried on Ben Africa Tours with exception of trained guide dogs accompanying a visually impaired passenger.
6. Ben Africa Tours is committed to passenger safety. Each vehicle is insured with passengerliability insurance. We only employ drivers that have been issued a Professional Driving Permit (PDP), which is obtained after they pass a medical examination and once a police clearance certificate has been issued. Our vehicles are maintained to high specification and are inspected daily by management to ensure your safety.
8. Kindly note that we are bound by the laws set out by the South African Department of Transport. We are issued with road carrier permits annually, which allow us to legally transport passengers. One of the criteria of this permit is that our vehicles are never under any circumstances allowed to exceed a speed of 100km/hr. Furthermore, we would love to maintain our 100% passenger safety record, thus we ask for your patience and understanding in this regard. Bearing this in mind, kindly ensure that you allow sufficient time to reach your destination.
9. Travel routes are decided at the sole discretion of the driver. Suggestions are welcome, but the driver will decide on the final route, and no discussion to the contrary will be entered into.
10. These Terms and Conditions may be subject to change without notice.